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Academic and Financial Planning and Analysis


The Group's role is to consider how to implement a five point strategy for reducing the provision of teaching rooms and improving utilisation rates:

  1. Implement a really good room booking system which covers all teaching/seminar rooms in the University. Use the system initially for centrally managed teaching rooms only but make the system sufficiently compelling that those involved in room management will want to use it for their own rooms.
  2. Implement a cost effective system for real-time monitoring of actual room occupancy. Initially focus on the main lecture theatres, but aim to roll out to all teaching rooms over time.
  3. Implement a package of incentives to encourage reassignment of teaching rooms for other purposes, and penalties for inefficient use.
  4. Improve timetabling flexibility.
  5. Improve access to all teaching/seminar rooms.


  • Professor Steve Young (Pro-Vice-Chancellor for Planning & Resources)(Chair)
  • Dr Stephen Cowley (DAMTP, member of Resource Management Committee and Planning & Resources Committee)
  • Chris Edwards (UIS)
  • Malcolm Edwards (Head of Planning & Resource Allocation)
  • John Norman (CARET / University Library)
  • David Peet (Department of Physics)
  • Tom Walston (Estate Management)

The Group is supported by the Planning & Resource Allocation Office.

The following information is available online:

Queries about the Teaching Space Utilisation Working Group should be directed to:

Nick Wilson, Planning & Resource Allocation Office, The Old Schools (